How To Write Email On Hotmail. For example, if you are writing for a business audience, you should consider a formal tone that uses language accordingly. In the name text box, enter a descriptive name for the reply template.

Suggestions are generated from your contacts and display in a dropdown list. Go to settings (the gear icon) and select view all outlook settings. If you hit reply/reply all/ forward on an email message, you'll use the same email account that received the message.